You may not realize just how many steps go into organizing and preparing your wedding stationery. From creating your guest list to finalizing all your ceremony and reception details, many things affect your wedding stationery preparations.
There are no absolute deadlines for many of the steps involved in this process. However, there are some approximate time frames that you may find helpful to avoid last-minute rushing.
8 months – 1 year
- Begin working on your guest list so you will know how many wedding invites (and possibly save the dates) to eventually order (one per single adult, couple, family or household invited).
- Contact TEN:THIRTEEN design to begin your custom wedding stationery process.
- If you are planning to mail out save the dates, TEN:THIRTEEN design can create those as well.
- If you will be sending save the dates, place your order.
5 – 6 months
- If you have ordered and received your save the dates, prepare and mail them. If you prefer, I can take care of mailing them for you.
- Select your wedding invitation design and gather all the details that will be printed on them such as date, times, name and address of location(s), etc.
- Determine what stationery extras you will also be ordering. You can refer to the Wedding Stationery Checklist on my website for a complete listing. The more items you can order together, the more you will save by avoiding separate printing costs later.
- If you are including response cards, check with your reception/dinner location to see how far in advance they need your final guest count. This will help you select the reply date that will be printed on the cards (typically 2-3 weeks before wedding). You also need to decide whose address will be printed on the response envelope or postcard (meaning they will receive the replies).
3 – 4 months
- Finalize your wording and place your wedding invite order. Remember to add at least 10 extra or 10% to your order now so you do not run out later.
- Review your guest list to make sure you have current addresses for everyone.
- If you are having TEN:THIRTEEN design create address labels, be sure to email the names and addresses in an Excel spreadsheet. You can request an Excel spreadsheet sample if you are unsure of how to set it up.
- If you would like to have calligraphy done, let me know. I have several go-to calligraphers who do extraordinary work with competitive pricing.
TEN:THIRTEEN design can take care of the following:
- Fold and/or assemble your wedding invitations if necessary.
- Print reply address on the back flap or print and apply labels.
- Purchase and apply postage stamps to the response card envelopes or response postcards.
- Assemble all wedding invitation pieces and insert them into already addressed envelopes.
- Take one fully assembled invitation to the Post Office to have it weighed to determine the correct amount of postage needed.
- Create custom wedding stamps if you choose to use them.
- Purchase your stamps or order custom stamps with appropriate postage amount required for mailing.
6 – 8 weeks
- TEN:THIRTEEN design can also seal the envelopes, apply postage stamps and mail your wedding invitations if you like.
3 – 4 weeks
- If TEN:THIRTEEN design created any other wedding related invitations (rehearsal dinner, post-wedding brunch, etc.), I can prepare and mail them as well.
- Keep track of the response cards as they are returned by checking off their names on your invitation guest list.
- If you would like for me to design your “day of” pieces (programs, table numbers, escort cards, etc.), send all of your details (names, readings, etc.) to me.
2 – 3 weeks
- Contact any guests who did not mail back their response cards.
- Provide final guest count to reception/dinner location.
- If you ordered any “day of” pieces, make sure to get them to the appropriate locations. If you are crunched for time, TEN:THIRTEEN design may be able to do this for you.
After the wedding
- Send personalized thank you notes to your guests.